HR Operations Coordinator

Campari Group today is a major player in the global branded spirits industry, with a portfolio of over 50 premium and super premium brands, marketed and distributed in over 190 markets around the world, with leading positions in Europe and the Americas.

Headquartered in Milan, Italy, Campari Group owns 22 plants worldwide and has its own distribution network in 22 countries, and employs approximately 4,000 people.

Shares of the parent company Davide Campari - Milano N.V. are listed on the Italian Stock Exchange since 2001. Campari Group is today the sixth-largest player worldwide in the premium spirits industry.

General Description of the Role

The HR Operations Coordinator supports the effective and efficient execution of core HR day-to-day transactions ensuring a “customer” experience consistent with Campari’s values and HR strategy. This position is responsible for managing the execution and continuous improvement of a variety of HR related people processes, initiatives and systems. The HR Process Operations Coordinator will be responsible for executing best in class HRIS administration for Campari Canada and will use a data-driven approach to support Campari’s HR Transformation and ways of working.

Key Responsibilities

HRIS & Data Management

• Manage the integrity of HR Master Data in SAP, ADP, and other databases, including Benefits and Group Retirement, for Campari Canada
• Serve as the HR subject matter expert (SME) for ADP Workforce Now and all payroll-related matters
• Input and maintain HRIS data in SAP, ADP, and any other activated systems
• Conduct regular audits of HRIS entries and benefit vendor payments, investigating and resolving discrepancies as needed
• Perform ad hoc data research using multiple sources to support effective decision-making and analysis
• Collaborate with Payroll and Accounting to reconcile employee records and pay-related issues
• Manage onboarding data entry for all new Camparistas in ADP Workforce Now and SuccessFactors

Reporting & Analysis

• Create and distribute standardized HR reports, recommending enhancements and automation opportunities
• Develop and deliver ad hoc employee data reports as needed
• Support HR budget tracking and analysis by preparing regular updates and reports

Records & Document Management

• Conduct regular audits of employee records to ensure accuracy and compliance
• Maintain both electronic and physical filing systems as required
• Ensure timely and accurate completion, storage, and retention of new hire documentation in accordance with Campari Canada standards

Recruitment & Talent Acquisition

• Support recruitment activities in SAP SuccessFactors, including position and requisition creation and maintenance
• Assist with candidate pool selection, interview scheduling, hourly pre-screening interviews, and intake coordination with hiring managers and HRBPs
• Facilitate background checks and collaborate with HRBPs and the Regional Talent Acquisition Team on candidate management

Onboarding, Offboarding, Employee Experience

• Support the Campari Canada onboarding program, coordinating stakeholders, communications, and orientation activities
• Coordinate with IT, Payroll, and other stakeholders to ensure new hires have access to systems and tools on day one
• Partner with the Toronto and Grimsby Facilities teams to ensure a positive first-day experience, including workstation setup
• Provide support to departing employees, addressing questions and concerns
• Ensure timely deactivation of system and facility access and return of company property in collaboration with IT and Payroll

Compliance & Policy Management

• Stay informed on Canadian employment legislation and ensure HR practices remain compliant
• Maintain and update Campari Canada HR documents, including policies, procedures, organizational charts, and job descriptions
• Revise HR Guidelines to reflect current ways of working
• Liaise with Health & Safety and Payroll on WSIB claims
• Support HR compliance requirements
• Maintain documentation of all country employee training
• Coordinate regular updates of required regulatory postings across all Campari Canada office locations

Budget & Vendor Management

• Process HR invoices accurately and in compliance with Campari Canada accounting procedures
• Monitor HR budget transactions and coordinate reclassifications as needed

Qualifications and Experience

• 1–3 years of HR administration experience
• Bachelor’s degree in Business, Finance, Human Resources, or a related field
• Foundational understanding of core HR processes and practices
• Basic knowledge of Canadian labor and employment laws
• Strong presentation and facilitation skills, with the ability to engage diverse audiences
• Proficient in Microsoft Office Suite, with advanced Excel skills for data analysis, KPI tracking, and reporting
• Experience with HRIS platforms, preferably SAP SuccessFactors
• Proven ability to collaborate cross-functionally, with a strong customer service orientation

Our commitment to Diversity & Inclusion:

At Campari Group we believe in building more value together, thus we see diversity in all forms as a source of enrichment. Our employment policies and practices ensure that we are committed to providing equal employment opportunities in all aspects of employment without regard to any individual’s race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, sexual orientation, gender identity or characteristics or expression, political affiliation or activity, age, veteran status, citizenship, or any other characteristic protected by law.

Note to applicants:

Your application will be assessed based on your abilities, expertise, general knowledge and experience, not because of any confidential, proprietary or trade secret information you may possess. You must not disclose to Campari Group any such information. In the event that you are asked a question that cannot be answered without disclosure of any confidential, proprietary or trade secret information (including from a current or prior employer or their vendors or customers), you must decline to answer the question.

Notice to third party agencies:

Please refrain from cold-calling or emailing our executive leadership team or the HR community directly. The Talent Acquisition department manages centralized recruiting operations globally, including the selection and management of external suppliers. Currently, our preferred supplier list is at full capacity. To ensure we have your information on file for future consideration, we kindly request that you complete the online form provided here.