Executive Assistant & Office Administration - Korea

Campari Group today is a major player in the global branded spirits industry, with a portfolio of over 50 premium and super premium brands, marketed and distributed in over 190 markets around the world, with leading positions in Europe and the Americas.

Headquartered in Milan, Italy, Campari Group owns 25 plants worldwide and has its own distribution network in 26 countries, and employs approximately 4,700 people.

Shares of the parent company Davide Campari - Milano N.V. are listed on the Italian Stock Exchange since 2001. Campari Group is today the sixth-largest player worldwide in the premium spirits industry.

General Description of the Role

The Executive Assistant & Office Administrator provides comprehensive support to the Korea Managing Director and ensures smooth office operations in collaboration with the General Affairs (총무) team. This role combines high-level executive assistance with administrative and facility management responsibilities.

The position is based in the Seoul office during normal working hours, with occasional flexibility for urgent matters. The role involves handling confidential information and requires discretion, professionalism, and strong organizational skills.

Key Responsibilities and Activities

1.Executive Support to Korea Managing Director

• Act as the first point of contact for internal and external stakeholders on behalf of the Managing Director.
• Manage complex calendars, schedule meetings, and prioritize appointments.
• Organize and coordinate business meetings and events, including venue booking, catering, and preparation of materials.
• Arrange and manage business travel, including flight, accommodation, visa, and itinerary planning.
• Prepare and process expense reports and credit card reconciliations.
• Draft correspondence, presentations, and official documents as required.
• Maintain confidentiality of sensitive business information.

2.Office Administration & General Affairs

• Oversee day-to-day office operations, ensuring a professional and efficient working environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate facility maintenance, security, and health & safety compliance.
• Organize courier services, deliveries, and document filing.
• Support HR with onboarding processes for new employees (e.g., induction coordination).
• Assist with company events, team-building activities, and internal communications.
• Handle administrative tasks related to legal entity documentation and official letters.

3.Financial & Administrative Support

• Assist with invoice processing and expense tracking in collaboration with Finance.
• Support budget monitoring for office-related expenses

Experience Required

• 3+ years of experience as an Executive Assistant or in a senior administrative role.
• Experience supporting C-level executives and managing confidential information.
• Strong organizational and multitasking skills with attention to detail.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and Outlook; experience with expense systems preferred.
• Ability to work under pressure and meet tight deadlines.
• Fluent in Korean and English (written and spoken).

Our commitment to Diversity & Inclusion:

At Campari Group we believe in building more value together, thus we see diversity in all forms as a source of enrichment. Our employment policies and practices ensure that we are committed to providing equal employment opportunities in all aspects of employment without regard to any individual’s race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, sexual orientation, gender identity or characteristics or expression, political affiliation or activity, age, veteran status, citizenship, or any other characteristic protected by law.

Campari Group believes that fair compensation and equal opportunities are crucial for employees’ well-being, empowerment, and engagement.  Our efforts to ensure fair pay have earned us the Fair Pay Certification by Fair Pay Workplace, an independent organization dedicated to dismantling pay disparities based on gender, race and their intersection.

Note to applicants:

Your application will be assessed based on your abilities, expertise, general knowledge and experience, not because of any confidential, proprietary or trade secret information you may possess. You must not disclose to Campari Group any such information. In the event that you are asked a question that cannot be answered without disclosure of any confidential, proprietary or trade secret information (including from a current or prior employer or their vendors or customers), you must decline to answer the question.

Notice to third party agencies:

Please refrain from cold-calling or emailing our executive leadership team or the HR community directly. The Talent Acquisition department manages centralized recruiting operations globally, including the selection and management of external suppliers. Currently, our preferred supplier list is at full capacity. To ensure we have your information on file for future consideration, we kindly request that you complete the online form provided here.