Facilities & Mail Coordinator

Campari Group today is a major player in the global branded spirits industry, with a portfolio of over 50 premium and super premium brands, marketed and distributed in over 190 markets around the world, with leading positions in Europe and the Americas.

Headquartered in Milan, Italy, Campari Group owns 25 plants worldwide and has its own distribution network in 26 countries, and employs approximately 4,700 people.

Shares of the parent company Davide Campari - Milano N.V. are listed on the Italian Stock Exchange since 2001. Campari Group is today the sixth-largest player worldwide in the premium spirits industry.

General Description of the Role

The Facilities & Mail Coordinator (FMC) plays a key role in ensuring the smooth, safe, and efficient operation of Campari America’s New York office. This role maintains a well-functioning, organized, and welcoming workplace through hands-on facilities management and oversight of mail and package services.

The FMC handles day-to-day facilities needs, including minor repairs, vendor coordination, preventive maintenance, and cleanliness across all office areas—ensuring high standards of presentation and functionality. The role also manages mail and shipping operations using in-house tracking software, coordinates with carriers, and supports unique shipping requests or special projects.

As part of the HQ Experience team, the FMC provides exceptional service and communication, supports facilities budgeting and purchasing, and upholds Campari’s premium workplace standards through proactive ownership and attention to detail.

Mission & Objectives

Ensure a well-maintained, productive, and efficient office environment by overseeing daily facility operations, coordinating maintenance services, and managing mail and package logistics. Collaborate with vendors, service providers, and the HQ Experience team to deliver high-quality maintenance and mail services, while embodying operational excellence and soigné hospitality.

Key Responsibilities & Activities

• Support the smooth daily operations of Campari New York headquarters, ensuring the office is well-maintained, functional, and organized.
• Coordinate and oversee facilities maintenance, vendor scheduling, and repairs, taking hands-on ownership of all office areas, common spaces, meeting rooms, and specialty spaces, looking and performing their best.
• Manage mail and package services, including incoming and outgoing shipments, tracking through in-house software, and coordinating with couriers and carriers.
• Partner with the HQ Experience & Facilities Manager and external vendors to support safety programs, building maintenance, and regular service schedules.
• Oversee office supply inventory and storage areas, maintaining clear ownership systems for team and shared spaces.
• Provide administrative and budget support, including processing purchase orders and invoices.
• Deliver excellent customer service and hospitality in every interaction, helping to create a professional, welcoming, and efficient workplace environment.

Key Relationships

• Internal: HQ Experience & Facilities Manager, HQ Experience Team, Campari Academy Team, IT Team, NY Based or Visiting Camparistas
• External: Building Landlord Partners, Facilities Vendors, Cleaning Vendors, Mail Couriers

Education / Professional Qualifications

• Relevant Experience: 2-3 years of experience in facilities maintenance, office management, or a similar role.
• Bachelor’s Degree (preferred but not required): Degree in Facilities Management, Business Administration, Property Management, Hospitality, or a related field.
• Additional Experience (preferred but not required):
  • Experience in Bars, Restaurants, Cafes, or other similar hospitality environments
  • Experience in organizing managing logistics for office events and meetings
  • Experience supporting or leading team members in daily operations.

Skills & Essential Job Functions

            Functional

• Strong interpersonal and relationship-building skills; able to partner effectively with employees, vendors, and guests.
• Self-motivated and proactive, with a hands-on approach and strong sense of ownership.
• Highly organized and results-oriented, with strong planning and prioritization skills.
• Adaptable and composed in a fast-paced, changing environment.
• Clear and professional communicator, both written and verbal.
• Analytical problem solver with practical judgment.
• Conversational Spanish or Italian a plus.

Technical

• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Familiarity with facilities-related IT systems (lighting, sound, or display systems) a plus.
• Experience with mail or package tracking software a plus.

            Other

• Availability to work extended hours or weekends when required.
• Ability to lift and carry up to 50 lbs as part of facilities-related tasks.

The expected base salary for this position ranges from $60,000 - $70,000. Salary offers are based on a wide range of factors and considerations. In addition to base salary and a generous employee benefits package, employees are eligible to receive a discretionary bonus.

Our commitment to Diversity & Inclusion:

At Campari Group we believe in building more value together, thus we see diversity in all forms as a source of enrichment. Our employment policies and practices ensure that we are committed to providing equal employment opportunities in all aspects of employment without regard to any individual’s race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, sexual orientation, gender identity or characteristics or expression, political affiliation or activity, age, veteran status, citizenship, or any other characteristic protected by law.

Campari Group believes that fair compensation and equal opportunities are crucial for employees’ well-being, empowerment, and engagement.  Our efforts to ensure fair pay have earned us the Fair Pay Certification by Fair Pay Workplace, an independent organization dedicated to dismantling pay disparities based on gender, race and their intersection.

Note to applicants:

Your application will be assessed based on your abilities, expertise, general knowledge and experience, not because of any confidential, proprietary or trade secret information you may possess. You must not disclose to Campari Group any such information. In the event that you are asked a question that cannot be answered without disclosure of any confidential, proprietary or trade secret information (including from a current or prior employer or their vendors or customers), you must decline to answer the question.

Notice to third party agencies:

Please refrain from cold-calling or emailing our executive leadership team or the HR community directly. The Talent Acquisition department manages centralized recruiting operations globally, including the selection and management of external suppliers. Currently, our preferred supplier list is at full capacity. To ensure we have your information on file for future consideration, we kindly request that you complete the online form provided here.