Executive Assistant

Campari Group today is a major player in the global branded spirits industry, with a portfolio of over 50 premium and super premium brands, marketed and distributed in over 190 markets around the world, with leading positions in Europe and the Americas.

Headquartered in Milan, Italy, Campari Group owns 22 plants worldwide and has its own distribution network in 22 countries, and employs approximately 4,000 people.

Shares of the parent company Davide Campari - Milano N.V. are listed on the Italian Stock Exchange since 2001. Campari Group is today the sixth-largest player worldwide in the premium spirits industry.

General Description of the Role

We are seeking a highly organized and dedicated Executive Assistant to provide comprehensive support to the Managing Director, India. The ideal candidate will have exceptional organizational, communication, and time-management skills, along with the ability to handle a wide range of administrative tasks.

Key Responsibilities

Scheduling and Calendar Management:

• Manage and maintain the executive's schedule, including appointments, meetings, and travel arrangements.

• Coordinate and prioritize appointments and events to ensure optimal time management.

Travel and Logistics:

• Arrange and coordinate travel plans, including flight bookings, hotel accommodations, and transportation.

• Prepare travel itineraries and ensure smooth logistics for business trips.

Task and Project Management:

• Assist in managing various projects and tasks by tracking progress, setting deadlines, and ensuring completion.

• Help prioritize and handle incoming requests and tasks, ensuring timely follow-up.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.

• Maintain a high level of confidentiality in all aspects of the role.

Administrative Support:

• Oversee the general administrative functions of the office

• Coordinate and schedule meetings, conferences, and other events.

• Manage office supplies and equipment, ordering as needed.

• Help with ad-hoc tasks and projects as directed by the MD.

Office Management:

• Liaise with office management vendor, external vendors and service providers for office-related needs.

• Supervise office staff

• Ensure office operations run smoothly, maintaining a clean and well-organized workspace.

• Handle office finances, including budgeting and expense tracking.

Communication and Correspondence:

• Act as the primary point of contact between the MD and internal/external stakeholders.

• Handle incoming and outgoing communications, including emails, phone calls, and mail.

• Draft and proofread documents, reports, and presentations.

• Draft and distribute internal and external communications, including announcements and reports for the MD

• Coordinate and facilitate effective communication within the office.

Experience Required

• 5 years +

• FMCG or Liquor Industry experience preffered

Qualifications & Core Skills

• Bachelor's degree in business administration, management, or a related field (preferred).

• Proven experience as a personal assistant or executive assistant.

• Excellent communication and interpersonal skills.

• Strong organizational and multitasking abilities.

• Proficient in office software (e.g., Microsoft Office Suite) and communication tools.

• High level of discretion and professionalism when handling sensitive information.

• Strong problem-solving skills and adaptability.

• Ability to work effectively in a fast-paced environment.

• Knowledge of general office management and administrative best practices.

Specific Requirements:

• Frequent travel within Indian subcontinent along with some international travel

• Ability to work remotely without supervision

Our commitment to Diversity & Inclusion:

At Campari Group we believe in building more value together, thus we see diversity in all forms as a source of enrichment. Our employment policies and practices ensure that we are committed to providing equal employment opportunities in all aspects of employment without regard to any individual’s race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, sexual orientation, gender identity or characteristics or expression, political affiliation or activity, age, veteran status, citizenship, or any other characteristic protected by law.

Note to applicants:

Your application will be assessed based on your abilities, expertise, general knowledge and experience, not because of any confidential, proprietary or trade secret information you may possess. You must not disclose to Campari Group any such information. In the event that you are asked a question that cannot be answered without disclosure of any confidential, proprietary or trade secret information (including from a current or prior employer or their vendors or customers), you must decline to answer the question.

Notice to third party agencies:

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency